Global Candidate
Privacy Policy
Effective: 15 April 2024
This notice details the practices of Binalyze OÜ, a corporate entity registered at Hobujaama 4, 10151, Tallinn, Estonia ("Binalyze" or "we"), regarding the collection, use, processing, and protection of Personal Information from individuals exploring or applying for positions through our website, our candidate recruitment portal, or other channels such as LinkedIn, email, and recruitment agencies ("Submission Channels").
Herein, "Personal Information" pertains to any data about you that enables your identification, directly or indirectly. If you oppose your Personal Information being processed as described in this notice, please abstain from submitting information through the Submission Channels, or contact us to withdraw your information should it already be submitted.
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Data Collection and Use
1.1 Rationale for Collecting Personal Information:
We collect your Personal Information primarily to process and evaluate your employment application and to facilitate your integration into the company if you are offered and accept a position. This includes using your Personal Information to:
Administer your application (processing qualifications, conducting assessments);
Communicate with you about the application process and potential employment opportunities;
Perform background checks where necessary, which may include criminal record checks dependent on the role's requirements (with prior notification during the onboarding phase);
Prepare your onboarding process by setting up essential employment components like payroll, benefits, and other accommodations as required by law.
1.2 Types of Personal Information Collected:
We gather various types of Personal Information, which include, but are not limited to:
Identifiable details such as name, address, email, date and place of birth, citizenship, passport details, and national insurance number;
Employment and education history, including references, previous job roles, educational achievements, and any other competencies relevant to your application;
Additional details you provide in your CV, application form, or through communications with us during the application process.
1.3 Disclosure of Personal Information:
Your Personal Information is treated with confidentiality and is not sold, shared, or rented to third parties for marketing purposes. It is disclosed internally and to third parties only as necessary for:
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Evaluating your application;
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Compliance with legal or regulatory requirements;
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Facilitating your employment setup with affiliates, should you be hired.
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Legal Basis for Processing
We process your Personal Information based on the necessity for contract initiation or performance, legal compliance, your consent, or our legitimate business interests. Candidates may withdraw consent at any time, although this will not affect the lawfulness of processing before the withdrawal.
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Use of Cookies and Similar Technologies
For full details on our use of cookies and similar technologies, please consult our Cookie Policy linked on our website.
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Protection of Personal Information
We adopt advanced data protection and security measures to safeguard your Personal Information from unauthorized access or disclosure. Our protocols are in accordance with internationally recognized standards and are periodically reviewed.
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Retention of Personal Information
We retain your Personal Information only for as long as necessary to fulfill the purposes outlined in this notice, and as required by applicable legal, audit, or regulatory requirements.
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International Data Transfers
Given our international operations, your Personal Information may be transferred and stored in countries outside of your residence. We ensure all transfers comply with applicable data protection laws, employing appropriate safeguards.
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Your Data Protection Rights
Under data protection laws, you are entitled to:
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Access and request a copy of your Personal Information;
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Request correction or deletion;
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Restrict processing;
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Object to processing;
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Portability of your data.
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These rights can be exercised under certain conditions and may be subject to exceptions.
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Updates to this Notice
This notice may be updated periodically to reflect changes in our personal data practices. We recommend reviewing this notice regularly to stay informed of how we manage your Personal Information.
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Contacting Us
For more information on your privacy rights or if you have any questions regarding this notice, please contact us at:
Binalyze OÜ
Hobujaama 4, 10151,
Tallinn, Estonia
Email: privacy@binalyze.com
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Processing purpose |
Legal basis for the processing purpose |
Personal Data used for the processing purpose |
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Handling pre-contractual negotiations and communications, concluding of the contract and managing the contractual relationship |
If you as a natural person wish to become or are already our client or partner and the enquiry or request is related to your potential or ongoing customer or partnering relationship with us, the legal basis is taking and implementing the pre-contractual measures of the contract or performing the contract concluded between us If you as a representative of legal entity, who wishes to become or is already our client or partner and the enquiry or request is related to the legal entity’s potential or ongoing customer or partnering relationship with us, the legal basis is our legitimate interest in taking and implementing the pre-contractual measures of a contract or performing the contract concluded between the legal entity and us |
Main Data, Communication Data |
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Responding to your enquiries and requests submitted via the Website, live chat, or e-mail, including submissions regarding partnership and receiving a demo |
Our legitimate interest in ensuring effective relations management with potential customers, partners and interested parties If you as a natural person wish to become or are already our client or partner and the enquiry or request is related to your potential or ongoing customer or partnering relationship with us, the legal basis is taking and implementing the pre-contractual measures of the contract or performing the contract concluded between us If you as a representative of legal entity, who wishes to become or is already our client or partner and the enquiry or request is related to the legal entity’s potential or ongoing customer or partnering relationship with us, the legal basis is our legitimate interest in taking and implementing the pre-contractual measures of a contract or performing the contract concluded between the legal entity and us. |
Main Data, Communication Data, Contract Data |
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Performing the contract by delivering the purchased products (including providing you with free trial of our product), contacting you regarding the purchased products |
If the purchase is submitted by a natural person, the legal basis is performance of contract concluded between us If the purchase is submitted by a legal entity, the legal basis is our legitimate interest in performing the contract concluded between the legal entity and us |
Main Data, Contract Data, Communication Data |
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Gathering information about you from publicly available resources and registrars for the purposes of creating client segments and customising the information we provide to you about our business |
Our legitimate interest in ensuring effective relations management with potential customers, partners and interested parties |
Communication Data |
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Sending newsletters and other marketing information regarding us and our business via e-mail |
Consent given upon subscribing to our newsletter |
Main Data, Communications Data |
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Administering newsletter subscription list |
Our legitimate interest in ensuring valid legal basis for sending newsletters and recording given and withdrawn consents (subscriptions) |
Main Data |
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Diagnosing and repairing problems with the Website |
Our legitimate interest in providing data security and preventing fraudulent actions related to the Website; ensuring the functioning of the Website |
Technical Data |
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Making available the basic functions of the Website and administering the Website, including gathering information about visitor’s navigation on the Website |
Our legitimate interest in providing the Website and understanding use patterns of the Website to be able to better the Website and enhance the user experience |
Technical Data |
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Insurance and Risk Management |
Our legitimate interest is to process personal data where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks and/or obtaining professional advice. |
Usage Data |
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Analysing the use of our products |
Our legitimate interests in improving, upgrading, and enhancing our products |
Usage Data |
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Data exchange with our distributors and co-operation partners for facilitating the provision of our products |
Our mutual legitimate interest in providing you with our product through our distributor or co-operation partner |
Main Data, Contract Data |
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Storing information containing Personal Data in our backup systems |
Our legitimate interest in ensuring continuity and security of data processing operations |
All data categories named in Section 3.1 |
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Disclosing data to our service providers or law enforcement and supervisory authorities |
Our legitimate interest in utilising the information technology infrastructure and services provided by our service providers or performance of our legal obligation |
All data categories named in Section 3.1 |
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Intra-group data disclosures and transfers |
Our legitimate interest in utilising common technical infrastructure and performing internal administrative tasks |
All data categories named in Section 3.1 |
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Arrange the sale or merger of our company and provide information for conducting the legal or other audit and the data exchange thereof |
Our legitimate interest in facilitating proper due diligence process and business continuity by ensuring a successful merger, acquisition or restructuring of the company |
All data categories named in Section 3.1 |
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Establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure in relation to our, our users’ or employees’ rights |
Our legitimate interest in facilitating effective establishment, exercise, or defence of legal claims |
All data categories named in Section 3.1 |
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Type of the recipient |
Purpose of disclosure |
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Law enforcement and supervisory authorities |
We disclose your Personal Data to law enforcement and supervisory authorities only if we are under a duty to disclose or share these data in order to comply with legal obligations (for example, if required to do so under applicable law, by a court order or for the purposes of prevention of fraud or other crime) |
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Professional advisors (legal advisors, accounting, auditors etc) |
In case not operating as data processors, conducting and supporting our regular business activities |
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Providers of support services related to fulfilling the contract |
For the purposes of performing our obligation related to the fulfilment of the contract we may disclose Personal Data to support service providers, such as payment service providers |
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IT-service providers |
In case not acting as data processor, providing IT solutions necessary for daily business functions |
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Distributors and co-operation partners |
Facilitating the provision of our products through our distributor or co-operation partner |
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Group entities |
Utilising common technical infrastructure and performing internal administrative tasks |
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Potential business acquirers, investors, and business transferee(s) |
If necessary and required for successfully transferring our business or for the purposes of mergers and acquisitions, your Personal Data may be disclosed to the specified acquirers and their representatives and / or legal counsels |
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Category of the authorised processor |
Processing purpose |
Safeguard |
Location |
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Providers of IT-services |
Providing IT-solutions necessary for the daily business functions (e.g. Microsoft Azure) |
Data processing agreements, standard contractual clauses |
World-wide, including the USA |
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Providers of marketing and customer management software services |
Providing analytical insight and marketing tools for bettering daily business functions (e.g. MailChimp, HubSpot) |
Data processing agreements, standard contractual clauses |
World-wide, including the USA |
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